Graduate Placements

Fill out the following form: New Student Immunization Record

Includes all of your immunization information and must be obtained and signed by your health care provider. Forms will be rejected if sections are left blank and lab results are attached separately. Incomplete submissions will result in students having to book and pay for subsequent file review appointments.

1. A negative TB test result is valid for 12 months for most practicum agencies. Please obtain your TB Skin test result between July 1 and July 31 to ensure the result is valid until the end of the academic year – June 30. Also, students will need to consider the timing of the TB skin test in conjunction with COVID-19 vaccination.  TB skin testing can be done either 2 weeks before or 4 weeks after the COVID-19 vaccine.
2. If you receive a positive TB test, you are required to complete the “Tuberculosis Awareness, and Signs and Symptoms Self-Declaration Form“ as part of the immunization record, and submit to Synergy.
3. Students are strongly encouraged to receive the influenza vaccine each year and to provide their placement agencies proof of vaccination upon request. Students who choose not to have an annual influenza vaccination should be aware they may be limited from clinical placements in some organizations without documentation of vaccination. Students must adhere to the influenza policies and outbreak protocols at their placement sites. 

It is mandatory to provide proof of vaccination against COVID-19. The approved vaccines include:

• 2 Doses of the mRNA vaccines(Pfizer-BioNTech/Comirnaty or Moderna (Spikevax) or 2 Doses of AstraZeneca (VaxZevria)
• 2 Doses of the one of the vaccines that are approved by Health Canada PLUS 1 of mRNA vaccines listed above
• 1 Dose of Janssen/Janssen

1. Obtain a police record check – vulnerable sector check from your regional police headquarters. The VSC expires one year from the date of issue. All documents need to be in English or notarized.
2. Complete and submit the Annual Police Record Consent Form
3. Costs may be associated with the application process and are assumed by the student. If you need a volunteer letter from the Lawrence Bloomberg Faculty of Nursing, please direct your request to the Graduate Student Placement Coordinator. Email nursingstudentpracticum@utoronto.ca
4. Students are advised to initiate their requests around the end of June in order to have a police record check report – vulnerable sector screening in advance of each new academic year.

INSTRUCTIONS BY REGION

City of Toronto: Students who live in the City of Toronto (postal code starts with ‘M’) will be provided with the agency code for Bloomberg Nursing in order for you to submit your application. For more information, please visit the Toronto Police Service website.

Peel, Durham, Halton, Hamilton, London, Niagara, York: Apply at your specific regional police service headquarters. More information can be found at the website for each regional police service.

Smaller communities: Police stations may request you submit the Ontario Provincial Police  Vulnerable Sector Check application form and a volunteer letter from the Lawrence Bloomberg Faculty of Nursing.

International Students: If you are living or working out-of-country, you will need a police records check vulnerable sector screening from that country as well as a police records check in Canada. All documentation must be in English. If necessary, students are responsible for having documents translated and notarized.

Workplace Safety Student Declaration Form

Submit result including Model Number and Expiry Date (Note: Must be valid until the end of the academic year – June 30). Students will be able to sign up for a mask fit appointment via a link from Advance Healthcare Solutions if they are unable to get it through their employer. Mask Fit Testing will take place on campus around late August/early September.  An email will be sent to students with further details.

Note: It is the student’s responsibility to ensure that the organization where they are placed can provide the appropriate size mask as determined by the student’s mask fit test. If another fit test is required because an organization does not have the same brand of mask, the costs associated are the responsibility of the student.

If you have questions about mask fitting, please review our mask fit policy If you require an accommodation, please review our Mask Fit Accommodation Form

Note: Must be valid until the end of the academic year June 30.

• First Aid and WHMIS certificates are not required.

• Year 1 students can submit their documents (9 items listed above) via Synergy, a secure login-based online system.
• You will receive an initial email from Synergy Services. Once you have your login information, you can access this secure web portal to upload your documents and book your file-review appointment with a Student Placement Coordinator.
• File review appointments must be booked prior to August 12, 2024. The appointment is the date your file will be reviewed. You do not need to attend.
• An initial fee will be charged for the file review and additional charges will apply for any subsequent file reviews due to incomplete or unacceptable files (do not scan one document as two separate files i.e. one page of the police record check must fit one screenshot).
• Students in MN or Post Master NP program must receive a “pass” for their Student Preparedness Permit before August 12th, 2024, otherwise enrollment will be withheld.

• You can book in advance and cancel/reschedule if you find you are not ready for your appointment due to missing documents.
• You can upload your documents as you obtain them. You need to have all your documents updated by the date of your appointment.
• Before your scheduled file review appointment, double-check every form has been signed and there is no information missing. Missed appointments or partial submissions will result in failing the student preparedness permit check.
• You will need to book a subsequent appointment to pass your student preparedness permit check and additional charges will apply.

Obtain your VSC between July 1 and July 31 to ensure that it is valid until the end of the academic year, June 30.

• Students who live in the City of Toronto (postal code starts with ‘M’) will be provided with the agency code for Bloomberg Nursing in order for you to submit your application. For more information, please visit the Toronto Police Service website.
• Students who reside outside of Toronto will need to obtain their VSC from their regional police headquarters. If you require a volunteer letter from the Faculty to apply for your VSC, contact nursingstudentpracticum@utoronto.ca  

Submit a signed Annual Police Record Consent Form

Submit a Returning Student Immunization Record.

• A negative TB test result is valid for 12 months for most practicum agencies.
• Obtain your Mantoux test result between July 1-July 31 to ensure result is valid until the end of the academic year June 30.
• Time you TB skin test in conjunction with COVID19 vaccination. TB skin testing can be done two weeks before or 4 weeks after receiving a COVID19 vaccination. Please review and discuss this information with your healthcare provider.
• If your TB test was positive last year you are required to complete the “Tuberculosis Awareness, and Signs and Symptoms Self-Declaration Form” and submit to Synergy. See p.4 of the immunization record).
• You are strongly encouraged to receive the influenza vaccine each year and to provide your placement agencies proof of vaccination upon request. Students who choose not to have an annual influenza vaccination should be aware that they may be limited from clinical placements in organizations without documentation of vaccination. Students must adhere to the influenza policies and outbreak protocols at their placement sites.

• Submit if second Hep B series or other health matters were in progress during Year 1

Year 1 New Student Immunization Record – [PDF]

• Note: Must be valid until the end of the academic year June 30.

• Note: Must be valid until the end of the academic year June 30.

• Year 2 students can submit their documents via Synergy a secure online system using their login from Year 1.
• Book your file review appointment before August 12, 2024. Your appointment is the date you submit all of your documentation and it will be reviewed. You do not need to attend your appointment.
• An initial fee will be charged for the first file review and additional charges will apply for any subsequent file reviews due to incomplete/unacceptable files.
•  You must receive a “pass” for your Student Preparedness Permit before August 12th, 2024, otherwise enrollment will be withheld.
• Missed appointments or partial submissions will result in failing the student preparedness permit check. You will need to book a subsequent appointment to pass your student preparedness permit check and additional charges will apply

• Orientation documents may be provided by your placement agency. It is your responsibility to complete orientation documents prior to your first day of clinical.
• Orientation information is posted on HSPnet for most of the teaching hospitals. Students should also check their email for messages about onboarding documentation.
• Expiry dates cannot occur prior to June 30 at the end of Year 2. Students should time their certifications and immunizations, so they are covered until the end of June.
• First Aid and WHMIS certificates are not required.