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| University of Toronto – Rules and Regulations |
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| Important Notices |
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The subject POSts, or programs of study, that our Calendar lists and describes are available for the years to which the Calendar applies. They may not necessarily be available in later years. If the University or the Faculty must change the content of programs of study or withdraw them, all reasonably possible advance notice and alternative instruction will be given. The University, however, will not be liable for any loss, damages, or other expenses that such changes might cause. |
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For each subject POSt offered by the University through the Faculty, the courses necessary to complete the minimum requirements of the program will be made available annually. We must, reserve the right otherwise to change the content of courses, instructors and instructional assignments, enrolment limitations, pre-requisites and co-requisites, grading policies, and timetables without prior notice. |
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The University has several policies that are approved by the Governing Council and which apply to all students. Each student must become familiar with the policies. The University will assume that he or she has done so. The rules and regulations of the Faculty are displayed here. Applicable University policies are either fully displayed here or listed here. In applying to the Faculty the student assumes certain responsibilities to the University and the Faculty and, if admitted and registered, shall be subject to the rules, regulations, and policies cited in the calendar, as amended from time to time. |
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The University makes every reasonable effort to plan and control enrolment to ensure that all of our students are qualified to complete the programs to which they are admitted, and to strike a practicable balance between enrollment and available instructional resources. Sometimes such a balance cannot be struck and the number of qualified students exceeds the instructional resources that we can reasonably make available while at the same time maintaining the quality of instruction. In such cases, we must reserve the right to limit enrollment in the programs, courses, or sections listed in the Calendar, and to withdraw courses or sections for which enrollment or resources are insufficient. The University will not be liable for any loss, damages, or other expenses that such limitations or withdrawals might cause. |
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If a student wishes to tape-record, photograph, video-record or otherwise reproduce lecture presentations, course notes or similar materials provided by instructors, he or she must obtain the instructor's written consent beforehand. Otherwise all such reproduction is an infringement of copyright and is absolutely prohibited. In the case of private use by students with disabilities, the instructor's consent will not be unreasonably withheld. |
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Each student at the University is assigned a unique identification number. The number is confidential. The University, through the Policy on Access to Student Academic Records, strictly controls access to Person I.D. numbers. The University assumes and expects that students will protect the confidentiality of their Person I.D.’s.
(The above items are taken from: The Faculty of Arts and Science, St. George Campus 2003-2004 Calendar, p.2) |
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Students may not repeat any course in which they have already obtained a passing grade. There are no supplemental examinations or provisions to “upgrade” a mark. All courses taken, except those officially dropped, remain on the record. |
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| The University reserves the right to alter the fees and other charges described in the calendar. |
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Non-academic offences are defined in the University’s Code of Student Conduct (2002), the full text of which may be obtained from the Office of the Assistant Vice-President, Student Affairs. A summary of the Code is provided below.
Extracts from the Code are printed here in ordinary type, and additional comments etc., are in italics. References in square brackets are to original section numbering in the Code. |
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[B.] Offences
The following offences constitute conduct that shall be deemed to be offences under this Code, when committed by a student of the University of Toronto, provided that such conduct: |
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(i) |
has not been dealt with as failure to meet standards of professional conduct as required by a college, faculty or school; and, |
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(ii) |
is not specifically assigned to the jurisdiction of the University Tribunal, as in the case of offences described in the Code of Behaviour on Academic Matters, or to another disciplinary body within the University of Toronto, as in the case of sexual harassment as described in the Policy and Procedures: Sexual Harassment; or to a divisional disciplinary body, such as a residence council or a recreational athletics disciplinary body; or is covered under these policies but which is deemed by the head of the division to be more appropriately handled by the Code of Student Conduct; and, |
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(iii) |
except as otherwise provided herein, occurs on premises of the University of Toronto or elsewhere in the course of activities sponsored by the University of Toronto or by any of its divisions; and, has not been dealt with under provisions for the discipline of students with respect to University offices and services whose procedures apply to students in several academic divisions, such as University residences, libraries or athletic and recreational facilities. | |
| 1. Offences Against Persons |
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No person shall assault another person sexually or threaten any other person with sexual assault. |
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No person shall otherwise assault another person, threaten any other person with bodily harm, or knowingly cause any other person to fear bodily harm. |
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No person shall knowingly create a condition that unnecessarily endangers the health or safety of other persons. |
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No person shall threaten any other person with damage to such person’s property, or knowingly cause any other person to fear damage to her or his property. |
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No person shall engage in a course of vexatious conduct that is directed at one or more specific individuals, and that is based on the race, ancestry, place of origin, colour, ethnic origin, citizenship, sex, sexual orientation, creed, age, marital status, family status, handicap, receipt of public assistance or record of offences of that individual or those individuals, and that is known to be unwelcome, and that exceeds the bounds of freedom of expression or academic freedom as these are understood in University policies and accepted practices, including but not restricted to, those explicitly adopted.
(Note: terms in this section are to be understood as they are defined or used in the Ontario Human Rights Code.Vexatious conduct that is based on sex or sexual orientation is considered an offence under the University’s Policy and Procedures: Sexual Harassment. If the Sexual Harassment Officer believes, after consultation with relevant parties, that a complaint based on sex or sexual orientation would be better handled under the Code of Student Conduct, the Officer may refer the matter to the appropriate head of division.) |
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f) |
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(i) |
No person shall, by engaging in the conduct described in subsection (ii) below, whether on the premises of the University or away from the premises of the University, cause another person or persons to fear for their safety or the safety of another person known to them while on the premises of the University of Toronto or in the course of activities sponsored by the University of Toronto or by any of its divisions, or cause another person or persons to be impeded in exercising the freedom to participate reasonably in the programs of the University and in activities in or on the University premises, knowing that their conduct will cause such fear, or recklessly as to whether their conduct causes such fear. |
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(ii) |
The conduct mentioned in subsection (i) consists of: |
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repeatedly following from place to place the other person or anyone known to them; |
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repeatedly and persistently communicating with, either directly or indirectly, the other person or anyone known to them; |
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besetting or repeatedly watching the dwelling-house, or place where the other person, or anyone known to them, resides, works, carries on business or happens to be; or |
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engaging in threatening conduct directed at the other person or any member of the family, friends or colleagues of the other person. | | | |
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2. Disruption
No person shall cause by action, threat or otherwise, a disturbance that the member knows obstructs any activity organized by the University of Toronto or by any of its divisions, or the right of another member or members to carry on their legitimate activities, to speak or to associate with others.
For example, peaceful picketing or other activity outside a class or meeting that does not substantially interfere with the communication inside, or impede access to the meeting, is an acceptable expression of dissent. And silent or symbolic protest is not to be considered disruption under this Code. But noise that obstructs the conduct of a meeting or forcible blocking of access to an activity constitutes disruption. |
| 3. Offences Involving Property |
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No person shall knowingly take, destroy or damage premises of the University of Toronto. |
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No person shall knowingly take, destroy or damage any physical property that is not her or his own. |
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No person shall knowingly destroy or damage information or intellectual property belonging to the University of Toronto or to any of its members. |
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No person, in any manner whatsoever, shall knowingly deface the inside or outside of any building of the University of Toronto. |
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No person, knowing the effects or property to have been appropriated without authorization, shall possess effects or property of the University of Toronto. |
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No person, knowing the effects or property to have been appropriated without authorization, shall possess any property that is not her or his own. |
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No person shall knowingly create a condition that unnecessarily endangers or threatens destruction of the property of the University of Toronto or of any of its members. | |
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4. Unauthorized Entry or Presence
No person shall, contrary to the expressed instruction of a person or persons authorized to give such instruction, or with intent to damage or destroy the premises of the University of Toronto or damage, destroy or steal any property on the premises of the University of Toronto that is not her or his own, or without just cause knowingly enter or remain in or on any such premises. |
| 5. Unauthorized Use of University Facilities, Equipment or Services |
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No person shall knowingly use any facility, equipment or service of the University of Toronto contrary to the expressed instruction of a person or persons authorized to give such instruction, or without just cause. |
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No person shall knowingly gain access to or use any University computing or internal or external communications facility to which legitimate authorization has not been granted. No person shall use any such facility for any commercial, disruptive or unauthorized purpose. |
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No person shall knowingly mutilate, misplace, misfile, or render inoperable any stored information such as books, film, data files or programs from a library, computer or other such information storage, processing or retrieval system. | |
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6. False Charges
No person shall knowingly or maliciously bring a false charge against any member of the University of Toronto under this Code.
7. Aiding in the Commission of an Offence
No person shall counsel, procure, conspire with or aid a person in the commission of an offence defined in this Code.
8. Refusal to Comply with Sanctions
No person found to have committed an offence under this Code shall refuse to comply with a sanction or sanctions imposed under the procedures of this Code.
9. Unauthorized Possession or Use of Firearms or Ammunition
No person other than a peace officer or a member of the Canadian Forces acting in the course of duty shall possess or use any firearm or ammunition on the premises of the University of Toronto without the permission of the officer of the University having authority to grant such permission. |
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[C.] Procedures
1. General |
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The University shall establish a centrally appointed pool of trained Investigating and Hearing Officers, who shall be available to the divisions, at the discretion of the head of the division, if that is considered appropriate or preferable for any reason. |
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Each division shall appoint an Investigating Officer and a Hearing Officer, who may be a student, staff or faculty member from that division. |
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Whether the incident is investigated locally or centrally, every effort shall be made to conclude the case through to delivery of a final decision within the University whithin one year form the alleged incident or misconduct. |
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Pursuant to the provisions of Section D., interim conditions may be imposed by the head of the division. |
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For purposes of confidential and central record keeping, a one-page summary of the outcome of all investigations, whether or not they have proceeded to a Hearing, shall be copied to the Judicial Affairs Officer in the Office of Governing Council. |
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Whenever possible and appropriate, informal resolution and mediation shall be used to resolve issues of individual behaviour before resort is made to formal disciplinarary procedures. | |
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An Investigating Officer shall be appointed for a term of up to three years by the principal, dean or director (hereinafter called "head") of each faculty, college or school in which students are registered (hereinafter called "division"), after consultation with the elected student leader or leaders of the division, to investigate complaints made against student members of that division. Investigating Officers shall hold office until their successors are appointed. |
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A Hearing Officer shall be appointed for a term of up to three years by the council of each division to decide on complaints under this Code made against student members of that division. Hearing Officers shall hold office until their successors are appointed. |
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If the Investigating Officer is unable to conduct an investigation, or the Hearing Officer is unable to conduct a hearing, or where the head of the division believes on reasonable grounds that the appointed officer is inappropriate to conduct the particular investigation or chair a particular hearing, then the head of the division shall seek ann appointment from the central pool for that particular case. If the head of the division intends to request either suspension from registration or expulsion from the University as a sanction in a particular case, or if the case appears to the head of the division to require a Hearing Officer with legal qualifications, then the Senior Chair of the University Tribunal may, on the application of the head of the division, appoint a legally qualified person as Hearing Officer for that particular case. |
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Where the head of the division has reason to believe that a non-academic offence as defined in this Code may have been committed by a student member or members of the division, the Investigating Officer will conduct an investigation into the case. After having completed the investigation, the Investigating Officer shall report on the investigation to the head of the division. If the head of the division concludes, on the basis of this report, that the student or students may have committed an offence under the Code of Student Conduct, the head of the division shall have the discretion to request that a hearing take place to determin whether the student or students have commited the offence alleged. |
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The hearing will be chaired by the Hearing Officer. The case will be presented by the Investigating Officer, who may be assisted and represented by legal counsel. If the right to a hearing is waived, or after a hearing, the Hearing Officer will rule on whether the student or students have committed the offence alleged and may impose one or more sanctions as listed below. The accused student or students may be assisted and represented by another person, who may be legal counsel. |
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Appeals against decisions of bodies acting under authority from the council of a division to hear cases arising out of residence codes of behaviour may be made to the Hearing Officer of the division, where provision therefor has been made by the council of that division. |
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Appeals against the decision of the Hearing Officer may be made to the Discipline Appeals Board of the Governing Council. |
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Where the head of a division has reason to believe that a non-academic offence may have been committed by a group of students including students from that division and from another division or divisions, the head may consult with the head of the other division or divisions involved and may then agree that some or all of the cases will be investigated jointly by the Investigating Officers of the divisions of the students involved and that some or all of the cases will be heard together by the Hearing Officer of one of the divisions agreed upon by the head and presented by one of the Investigating Officers agreed upon by the heads. | |
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[D.] Interim conditions and measures
1. Interim Conditions: Ongoing Personal Safety
In those cases where the allegations of behaviour are serious and, if proven, could constitute a significant personal safety threat to other students or members of the University community, the head of the division is authorized to impose interim conditions that balance the need of complainants for safety with the requirement of fairness to the respondent student. The interim conditions are in no way to be construed as indicative of guilt, and shall remain in place until the charges are disposed of under the Code’s procedures.
2. Interim Measures: Urgent Situations
In some circumstances, such as those involving serious threats or violent behaviour, it may be necessary to remove a student from the University. Where the head of the division has requested an investigatioin by the Investigating Officer and the investigation is pending, the Vice-President & Provost (or delegate) may, on the advice of the head of the division, suspend the student or students temporarily for up to three working days if, in the opinion of the Vice-President & Provost (or delegate), there is reasonable apprehension that the safety of others is endangered, damage to University properly is likely to occur, or the continued presence of the student(s) would be disruptive to the legitimate operations of the University. The student(s) shall be informed immediately in writing of the reasons for the suspensionb and shall be afforded the opportunity to respond. Any such temporary suspension may be reviewed by the Vice-President & Provost (or delegate) within the three-day temporary suspension period, following a preliminary investigatioin, and either revoked or continued. If the suspension is continued, the student(s) may appeal to the Senior Chair (or delegate), or the Associate Chair (or delegate) of the University Tribunal, who shall hear and decide on the appeal within five days. |
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[E.] Sanctions
The following sanctions or combinations of them may be imposed upon students found to have committed an offence under this Code. In addition, students found to have committed an offence may be placed on conduct probation for a period not to exceed one year, with the provision that one or more of the following sanctions will be applied if the conduct probation is violated. |
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Formal written reprimand. |
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Order for restitution, rectification or the payment of damages. |
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A fine or bond for good behaviour not to exceed $500. |
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Requirement of public service work not to exceed 25 hours. |
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Denial of access to specified services, activities or facilities of the University for a period of up to one year.
The following two sanctions, which would directly affect a student’s registration in a program, may be imposed only where it has been determined that the offence committed is of such a serious nature that the student’s continued registration threatens the academic function of the University of Toronto or any of its divisions or the ability of other students to continue their programs of study. Where the sanction of suspension and/or expulsion has been imposed on a student, the Vice-President & Provost (or delegate) shall have the power to record that sanction on the student’s academic record and transcript for such length of time as he or she considers appropriate.
A sanction of suspension shall be recorded on the student’s academic record and transcript up to five years. The following wording shall be used: "Suspended from the University of Toronto for reasons of non-academic misconduct for a period of [length of suspension], [date]."
A sanction of expulsion shall be permanently recorded on a student’s academic record and transcript. The following wording shall be used: "Expelled from the University of Toronto for reasons of non-academic miscondut, [date]." |
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6. |
Suspension from registration in any course or program of a division or divisions for a period of up to one year. |
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Recommendation of expulsion from the University. |
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(The above items are taken from: The Faculty of Arts and Science, St. George Campus 2003-2004 Calendar, p. 424-427) | |
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The Governing Council of the University of Toronto has approved a Code of Behaviour, which sets out clearly the standard of conduct in academic matters expected of members of the University community. The Code is enforced by the Provost and the Disciplinary Tribunal. Below are extracts from the Code, covering offences, sanctions and procedures as they apply to students. The full text is available from the Office of the Dean, and the Offices of College Registrars.
The University and its members have a responsibility to ensure that a climate that might encourage, or conditions that might enable, cheating, misrepresentation or unfairness not be tolerated. To this end all must acknowledge that seeking credit or other advantages by fraud or misrepresentation, or seeking to disadvantage others by disruptive behaviour is unacceptable, as is any dishonesty or unfairness in dealing with the work or record of a student.
Wherever in the Code an offence is described as depending on “knowing”, the offence shall likewise be deemed to have committed if the person ought reasonably to have known. |
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B.I. Offences
1. It shall be an offence for a student knowingly: |
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to forge or in any other way alter or falsify any document or evidence required for admission to the University, or to utter, circulate or make use of any such forged, altered or falsified document, whether the record be in print or electronic form; |
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to use or possess an unauthorized aid or aids or obtain unauthorized assistance in any academic examination or term test or in connection with any other form of academic work; |
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to personate another person, or to have another person personate, at any academic examination or term test or in connection with any other form of academic work; |
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to represent as one’s own any idea or expression of an idea or work of another in any academic examination or term test or in connection with any other form of academic work, i.e. to commit plagiarism; |
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to submit, without the knowledge and approval of the instructor to whom it is submitted, any academic work for which credit has previously been obtained or is being sought in another course or program of study in the University or elsewhere; |
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to submit for credit any academic work containing a purported statement of fact or reference to a source which has been concocted. | |
| 2. It shall be an offence for a faculty member knowingly: |
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to approve any of the previously described offences; |
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to evaluate an application for admission or transfer to a course or program of study by other than duly established and published criteria; |
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to evaluate academic work by a student by reference to any criterion that does not relate to its merit, to the time within which it is to be submitted or to the manner in which it is to be performed. | |
| 3. It shall be an offence for a faculty member and student alike knowingly: |
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to forge or in any other way alter or falsify any academic record, or to utter, circulate or make use of any such forged, altered or falsified record, whether the record be in print or electronic form. |
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to engage in any form of cheating, academic dishonesty or misconduct, fraud or misrepresentation not herein otherwise described, in order to obtain academic credit or other academic advantage of any kind. | |
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4. A graduate of the University may be charged with any of the above offences committed intentionally while he or she was an active student, when, in the opinion of the Provost, the offence, if detected, would have resulted in a sanction sufficiently severe that the degree would not have been granted at the time it was. |
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| B.II. Parties to Offences |
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a) Every member is a party to an offence under this Code who knowingly: |
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actually commits it; |
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does or omits to do anything for the purpose of aiding or assisting another member to commit the offence; |
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does or omits to do anything for the purpose of aiding or assisting any other person who, if that person were a member, would have committed the offence; |
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abets, counsels, procures or conspires with another member to commit or be a party to an offence; or |
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abets, counsels, procures or conspires with any other person who, if that person were a member, would have committed or have been a part to the offence. |
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b) Every party to an offence under this Code is liable upon admission of the commission thereof, or upon conviction, as the case may be, to the sanctions applicable to that offence. |
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Every member who, having an intent to commit an offence under this Code, does or omits to do anything for the purpose of carrying out that intention (other than mere preparation to commit the offence) is guilty of an attempt to commit the offence and liable upon conviction to the same sanctions as if he or she had committed the offence. |
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When a group is found guilty of an offence under this Code, every officer, director or agent of the group, being a member of the University, who directed, authorized or participated in the commission of the offence is a party to and guilty of the offence and is liable upon conviction to the sanctions provided for the offence. | |
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C.I.(a) Divisional Procedures
NOTE: Where a student commits an offence, the faculty in which the student is registered has responsibility over the student in the matter. In the case of Scarborough and Erindale colleges, the college is deemed to be the faculty. |
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No hearing within the meaning of Section 2 of the Statutory Powers of Procedures Act is required for the purposes of, or in connection with, any of the discussions, meetings and determinations referred to in Section C.I.(a), and such discussions, meetings and determinations are not proceedings of the Tribunal. |
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Where an instructor has reasonable grounds to believe that an academic offence has been committed by a student, the instructor shall so inform the student immediately after learning of the act or conduct complained of, giving reasons, and invite the student to discuss the matter. Nothing the student says in such a discussion may be used or receivable in evidence against the student. |
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If after such discussion, the instructor is satisfied that no academic offence has been committed, he or she shall so inform the student and no further action shall be taken in the matter by the instructor, unless fresh evidence comes to the attention of the instructor, in which case he or she may again proceed in accordance with subsection 2. |
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If after such discussion, the instructor believes that an academic offence has been committed by the student, or if the student fails or neglects to respond to the invitation for discussion, the instructor shall make a report of the matter to the department chair or through the department chair to the dean. (See also Section C.I.(B)1.) |
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When the dean or the department chair, as the case may be, has been so informed, he or she shall notify the student in writing accordingly, provide him or her with a copy of the Code, and subsequently afford the student an opportunity for discussion of the matter. In the case of the dean being informed, the chair of the department and the instructor shall be invited by the dean to be present at the meeting with the student. The dean shall conduct the interview. |
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Before proceeding with the meeting, the dean shall inform the student that he or she is entitled to seek advice, or to be accompanied by counsel at the meeting, before making, and is not obliged to make, any statement or admission, but shall warn that if he or she makes any statement or admission in the meeting, it may be used or receivable in evidence against the student in the hearing of any charge with respect to the offence or alleged offence in question. The dean shall also advise the student, without further comment or discussion, of the sanctions that may be imposed under Section C.I.(B), and that the dean is not obliged to impose a sanction but may instead request that the Provost lay a charge against the student. Where such advice and warning have been given, the statements and admissions, if any, made in such a meeting may be used or received in evidence against the student in any such hearing. |
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If the dean, on the advice of the department chair and the instructor, or if the department chair, on the advice of the instructor, subsequently decides that no academic offence has been committed and that no further action in the matter is required, the student shall be so informed in writing and the student’s work shall be accepted for normal evaluation or, if the student was prevented from withdrawing from the course by the withdrawal date, he or she shall be allowed to do so. Thereafter, the matter shall not be introduced into evidence at a Tribunal hearing for another offence. |
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If the student admits the alleged offence, the dean or the department chair may either impose the sanction that he or she considers appropriate under Section C.I.(B) or refer the matter to the dean or Provost, as the case may be, and in either event shall inform the student in writing accordingly. No further action in the matter shall be taken by the instructor, the department chair or the dean if the dean imposes a sanction. |
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If the student is dissatisfied with a sanction imposed by the department chair or the dean, as the case may be, the student may refer the matter to the dean or Provost, as the case may be, for consideration. |
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If the student does not admit the alleged offence, the dean may, after consultation with the instructor and the department chair, requires that the Provost lay a charge against the student. If the Provost agrees to lay a charge, the case shall then proceed to the Trial Division of the Tribunal. |
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Normally, decanal procedures will not be examined in a hearing before the Tribunal. A failure to carry out the procedures referred to in this Section, or any defect or irregularity in such procedures, shall not invalidate any subsequent proceedings of or before the Tribunal, unless the chair of the hearing considers that such failure, defect or irregularity resulted in a substantial wrong, detriment or prejudice to the accused. The chair will determine at the opening of the hearing whether there is going to be any objection to defect, failure or irregularity. |
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No degree, diploma or certificate of the University shall be conferred or awarded, nor shall a student be allowed to withdraw from a course from the time of the alleged offence until the final disposition of the accusation. However, a student shall be permitted to use University facilities while a decision is pending, unless there are valid reasons for the dean to bar him or her from a facility. When or at any time after an accusation has been reported to the dean, he or she may cause a notation to be recorded on the student’s academic record and transcript in a course and/or the student’s academic status is under review. A student upon whom a sanction has been imposed by the dean or the department chair under Section C.I.(B) or who has been convicted by the Tribunal shall not be allowed to withdraw from a course so as to avoid the sanction imposed. |
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A record of cases disposed of under Section C.I.(A) and of the sanctions imposed shall be kept in the academic unit concerned and may be referred to by the dean in connection with a decision to prosecute, or by the prosecution in making representations as to the sanction or sanctions to be imposed by the Tribunal, for any subsequent offence committed by the student. Information on such cases shall be available to other academic units upon request and such cases shall be reported by the dean to the Secretary of the Tribunal for use in the Provost’s annual report to the Academic Board. The dean may contact the Secretary of the Tribunal for advice or for information on cases disposed of under Section C.II. hereof. |
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Where a proctor or invigilator, who is not a faculty member, has reason to believe that an academic offence has been committed by a student at an examination or test, the proctor or invigilator shall so inform the student’s dean or department chair, as the case may be, who shall proceed as if he or she were an instructor, by analogy to the other provisions of this section. |
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In the case of alleged offences not covered by the above and not involving the submission of academic work, such as those concerning forgery or uttering, library or computer material or library or computer resources, and in cases involving cancellation, recall or suspension of a degree, diploma or certificate, the procedure shall be regulated by analogy to the other procedures of this section. | |
| C.I.(b) Divisional Sanctions |
| 1. |
In an assignment worth 10 percent or less of the final grade, the department chair may handle the matter if: |
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the student admits guilt; and |
| b) |
the assignment of a penalty is limited to at most a mark of zero for the piece of work. | |
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If the student does not admit guilt, or if the department chair chooses, the matter shall be brought before the dean. | |
| 2. |
One or more of the following sanctions may be imposed by the dean where a student admits to the commission of an offence: |
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| a) |
an oral and/or written reprimand; |
| b) |
an oral and/or written reprimand and, with the permission of the instructor, the resubmission of the piece of academic work, in respect of which the offence was committed, for evaluation. Such a sanction shall be imposed only for minor offences and where the student has committed no previous offence; |
| c) |
assignment of a grade of zero or a failure for the piece of academic work in respect of which the offence was committed; |
| d) |
assignment of a penalty in the form of a reduction of the final grade in the course in respect of which the offence was committed; |
| e) |
denial of privileges to use any facility of the University, including library and computer facilities; |
| f) |
a monetary fine to cover the costs of replacing damaged property or misused supplies in respect of which the offence was committed; |
| g) |
assignment of a grade of zero or a failure for the course in respect of which the offence was committed; |
| h) |
suspension from attendance in a course or courses, a program, an academic division or unit, or the University for a period of not more than twelve months. Where a student has not completed a course or courses in respect of which an offence has not been committed, withdrawal from the course or courses without academic penalty shall be allowed. | |
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The dean shall have the power to record any sanction imposed on the student’s academic record and transcript for such length of time as he or she considers appropriate. However, the sanctions of suspension or a notation specifying academic misconduct as the reason for a grade of zero for a course shall normally be recorded for a period of five years. |
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The Provost shall, from time to time, indicate appropriate sanctions for certain offences. These guidelines shall be sent for information to the Academic Board and attached to the Code as Appendix “C”.
(The above items are taken from: The Faculty of Arts and Science, St. George Campus 2003-2004 Calendar, p. 422-424) | |
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Fees are subject to change at any time by approval of the Governing Council. Tuition fees normally consist of academic fees (including instruction and library) and incidental/ancillary fees (including Hart House, Health Services, Athletics and student organizations). Additional ancillary fees may also be assessed for enrolment in some specific courses. Consult the Student Accounts web site at www.fees.utoronto.ca. |
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Students receive an invoice by mail or in person at Students Accounts or their college bursar’s office (St. Michael’s, Trinity and Victoria students) detailing fees for their specific program and selection of courses. Payment is made at a financial institution — consult the instructions sent with the invoice. |
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Deadlines are available from the Student Accounts Office or from the college bursar’s offices (St. Michael’s, Trinity and Victoria students).
To avoid delays, students are advised to pay fees early.
All fees and charges posted to your account are payable. If not paid in full, any outstanding account balance is subject to a monthly service charge of 1.5% per month compounded (19.56% per annum). Outstanding charges on your account from prior sessions are subject to a service charge as of the 15th of every month until paid in full."
Students with outstanding accounts may not receive official transcripts and may not re-register at the University until these accounts are paid. |
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In accordance with the recommendation of the Government of Ontario, certain categories of students who are neither Canadian citizens nor permanent residents of Canada are charged higher academic fees. Refer to the Student Accounts web site at www.fees.utoronto.ca details.
Further information on fees may be obtained by students of Innis, New, University and Woodsworth Colleges from the Student Accounts Office, University of Toronto, 215 Huron St., Toronto, Ontario, M5S 1A2; 416-978-2142. Students of St. Michael’s, Trinity and Victoria Colleges should consult their College Bursar. |
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A limited number of in-course bursaries, scholarships and awards is available to students who need financial assistance or who qualify for them on the basis of academic merit. Information on these, and the Ontario Student Assistance Program, is available on the following web sites:
Faculty of Arts & Science web site: www.artsandscience.utoronto.ca; Admissions and Awards web site: www.adm.utoronto.ca/fa/Awards; www.adm.utoronto.ca/fa or the College Registrars’ offices and web sites. |
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| The following are recognized University obligations: |
| (a) |
tuition fees; |
| (b) |
academic and other incidental fees; |
| (c) |
residence fees and charges; |
| (d) |
library fines; |
| (e) |
loans made by Colleges, the Faculty or the University; |
| (f) |
Health Service accounts; |
| (g) |
unreturned or damaged instruments, materials and equipment; |
| (h) |
orders for the restitution, rectification or the payment of damages, fines, bonds for good behaviour, and requirement of public service work imposed under the authority of the Code of Student Conduct. | |
The following academic sanctions are imposed on Arts and Science students with outstanding University obligations:
1. Official transcripts of record will not be issued;
2. Registration will be refused to continuing or returning students.
Payments made by continuing or returning students will first be applied to outstanding University debts and then to current fees.
(The above items are taken from: The Faculty of Arts and Science, St. George Campus 2003-2004 Calendar, p. 410) |
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The “official student academic record” is maintained by the Faculty, which shall designate the document, form or medium containing the official version and how official copies of such information will be identified.
Student academic records refer to information concerning admission to, and academic performance at, this University. The “official student academic record” contains: |
| 1. |
personal information which is required in the administration of official student academic records such as name, student number, citizenship, social insurance number; |
| 2. |
registration and enrolment information; |
| 3. |
results for each course and academic period; |
| 4. |
narrative evaluations of a student’s academic performance, used to judge his or her progress; |
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basis for a student’s admission such as the application for admission and supporting documents; |
| 6. |
results of petitions and appeals; |
| 7. |
medical information relevant to a student’s academic performance, furnished at the request or with the consent of the student; |
| 8. |
letters of reference, whether or not they have been provided on the understanding that they shall be maintained in confidence; |
| 9. |
personal and biographical information such as address, and telephone number. | |
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| 1. Access by a student |
| (i) |
Students may examine and have copies made of their academic record as defined above, with the exception of those portions of the record which comprise letters of reference which have been provided or obtained on the expressed or implied understanding that they shall be maintained in confidence. A student may however, be advised of the identity of the authors of any confidential letters contained in his or her official academic record. |
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Students’ requests to examine any part of their “official student academic record” shall be made in writing and shall be complied with within thirty days of receipt. |
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Students may challenge the accuracy of their academic record with the exception of the materials specifically excluded above and may have their record supplemented with comments so long as the sources of such comments are identified and the official student academic record remains securely within the custody of the academic division. Reference to such comments would not necessarily appear on official academic reports such as the transcript or the Statement of Results. (Note that access to medical information shall only be granted to members of the teaching and administrative staff with the prior expressed or implied consent of the student and, if applicable, in the case of a medical assessment, the originator (physician, etc.) of such.)
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It is assumed that all documents relating to petitions and appeals and not provided on the understanding that they shall be maintained in confidence will be retained within the division, and when needed by the student, will be made freely available. In addition, The Statutory Powers Procedure Act, 1971 of Ontario requires that where the good character, propriety of conduct or competence of a party is in issue in any proceedings in a tribunal to which the Act applies (such as the Academic Appeals Board of the Governing Council), the part is entitled to be furnished prior to the hearing with “reasonable information” of any allegations with respect hereto. | |
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2. Access by University Staff.
Members of the teaching and administrative staff of the University shall have access to relevant portions of a student’s academic record in the performance of their duties.
3. Access by U of T campus organizations
Student organizations in the U. of T. may have access to all information available freely to persons outside the university and to the residence address and telephone number of the student, for the legitimate internal use of that organization.
4. Access by Others
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a) |
By the act of registration, a student gives implicit consent for a minimal amount of information to be made freely available to all inquirers:
- the academic divisions(s) and the session(s) in which a student is or has been registered,
- degree(s) received and date(s) of convocation. |
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b) |
Any other information shall be released to other persons and agencies only with the student’s prior expressed written consent, or on the presentation of a court order, or in accordance with the requirements of professional licensing or certification bodies or the Ministry of Colleges and Universities for an annual enrolment audit, or otherwise under compulsion of law. A record shall be kept of permissions granted to any persons or agencies outside the university for access to a student’s academic record. |
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c) |
General statistical material drawn from academic records not disclosing the identities of students may be released for research and informational purposes. | |
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The University reserves the right to withhold transcripts of students who have outstanding debts. |
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Academic records are normally under the custodial responsibility of the academic divisions. Seventy-five years after a student has ceased to be registered, all such records become the responsibility of the University Archivist and become open to researchers authorized by the University of Toronto. |
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Personal information is a vital part of the student’s official University record and is used to issue statements of results, transcripts, graduation information, diplomas and other official documents. The University is also required by law to collect certain information for the Federal and Provincial Governments; this is reported only in aggregate form and is considered confidential by the University.
Any change in the following must therefore be reported immediately to the College Registrar:
1. legal name;
2. Social Insurance Number;
3. citizenship status in Canada; |
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Address information (mailing and permanenet) must be viewed and changed on the Student Web Service (at www.rosi.utoronto.ca) or in your College Registrar’s Office. It is the student’s responsibility to ensure that the mailing address is kept up-to-date on the SWS. |
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As a student at the University of Toronto, you have automatic access to the Information Commons, which is your passport to e-mail, the library and the Internet. Once you have your TCard, you must activate your University of Toronto e-mail account. Setting up a UTORmail account is mandatory. |
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The T Card is a wallet-sized card bearing the student’s photograph, and serves as evidence of registration in the Faculty and as a library card. It is used for identification purposes within the University, such as Faculty examinations, student activities, and Athletic Association privileges. The loss of the card must be reported promptly to the College Registrar, and the card must be surrendered if a student withdraws from the University or transfers to another College or Faculty. There is a fee for the replacement of lost cards. |
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Statements of Results are sent to students at their mailing address as it appears on ROSI at the end of the Winter and Summer Sessions. Students should expect to receive their Statements within six weeks of the end of the examination period, and should contact their College Registrar immediately if the Statement of Results has not been received. Statements of Results are not issued at the end of the Fall Session. Results for “F” courses are available on the Student Web Service in January for the Fall Session and in July for the first subsession of the Summer Session. |
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The transcript of a student’s record reports courses in progress and the standing in all courses attempted along with course average, information about the student’s academic status including record of suspension and refusal of further registration, and completion of degree requirements and of subject POSt(s).
Final course results are added to each student’s record at the end of each session and Summer subsession. GPAs are calculated at the end of each session. Individual courses that a student cancels within the normal time limit are not shown.
Copies of the transcript are issued at the student’s request, subject to reasonable notice. In accordance with the University’s policy on access to student records, the student’s signature is required for the release of the record.
The University of Toronto issues only a consolidated transcript, including a student’s total academic record at the University. Students may request consolidated transcripts on the Web at: www.rosi.utoronto.ca. Requests may also be made in person or by writing to:
University of Toronto Transcript Centre
Room 1006, Sidney Smith Hall
100 St. George Street
Toronto, ON M5S 3G3.
A fee of $9.00 (subject to change), which includes PST., is charged for each transcript. Cheques and money orders should be made payable to the University of Toronto. Students must indicate at the time of the request if the purpose of the transcript is for enclosure in a self-administered application. Such transcripts are issued in specially sealed envelopes.
The University of Toronto cannot be responsible for transcripts lost or delayed in the mail. Transcripts are not issued for students who have outstanding financial obligations with the University.
(The above items are taken from: The Faculty of Arts and Science, St. George Campus 2003-2004 Calendar, p. 417-419) |
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